Print page
Instructions for completing the on-line application form Technical Support

We strongly recommend that you read these instructions before you begin. This will allow you to collect or prepare the necessary information in advance. Reviewing the technical tips below will help you to avoid technical difficulties when filling out the form.

Technical Tips

Some general tips when filling out the application form:

  • You may find that some "Pop up" blocking software limits your ability to fully access the application form. Please disable any pop up blockers active on your browser.

  • For questions requiring a selection from a drop-down menu, always select the response that best corresponds to your situation. PLEASE NOTE: Often the selection you make will trigger an additional sub-question asking you to provide further details. Take your time and ensure you enter all required information.
  • For questions requiring text entry, always answer clearly, concisely and in point form. This will make your request easier to review and evaluate.
  • All questions must be answered before continuing to the next page or submitting your request. To make it easier for you to proceed through the form, a will appear next to each completed question. Missed questions or questions that have been answered incorrectly will be marked with an

Navigation through the application form:

  • To help you to see your progress, there is a gauge at the top and bottom of each page showing how far through the application form you are at any given time.
  • To move from one question to the next, use either the Tab key or the mouse (cursor). The Enter key will not move you from one question to the next. When entering text data in point form, use the Enter key to move down within a single text box.
  • To move from one page to the next, click on the Next page button located at the top or the bottom of the current page. (The Back / Forward buttons on your browser are disabled while you complete the form.)
  • If you want to return to a previous page, click on the Previous page button located at the top or bottom of the current page. (The Back / Forward buttons on your browser are disabled while you complete the form.)
  • Should you be unsure about a question, press the Help button located at the top or bottom of the page. This will take you directly to the section of this guide that gives further explanation of that question.
We recommend that you print and read these Guidelines before you begin - this will help you to prepare your answers and to fill out the application form more easily.

PLEASE NOTE: As you complete the on-line application form, some pages may take several minutes to load while the information you have entered is being processed. The time delay is related to the speed of your Internet connection; we thank you for your patience.

Organizational Profile

What is the name of your organization?

Enter the FULL LEGAL name of your organization. Incomplete names will make the evaluation of your request difficult.

Where is your organization based?

Select whether your organization is based in Canada or in the United States. If your organization is based in Canada or in the United States, you will also be asked whether it is located in a CN service area.

What kind of organization is this?

Choose the sector that best describes your organization. If you are not affiliated with an organization and you are making a request for yourself (or another individual), select "individual". If you are a business or a registered charity, you will be asked to include your business number. Please ensure that the number is entered correctly - applications with incorrect or incomplete business numbers will not be evaluated.

IMPORTANT NOTE: If you are a registered charity, you must enter your organization's registration number (i.e., Canada Revenue Agency [CRA] Business Number). If you do not know or are unsure of your organization's registration number, contact your organization's executive director, lawyer or accountant. Alternatively, visit the CRA Web site by clicking here.

Does your organization have a board of directors?

Select yes or no. If you select yes, you will be asked to list the names of your board members.

Do you know of any CN employees active in your organization?

Select yes or no. If you select yes, you will be asked to provide details.

Have you discussed this request with anyone at CN?

Select yes or no. If you select yes, you will be asked to provide details.
Organization and Contact Information

Primary contact person

Enter your full name, or the name of the person we should contact with regard to this request. You will also be asked to provide this person's title or position within the organization.

In order that we can contact you we ask you to provide:

  • Your telephone number or that of the person we should contact (required) and extension (if you have one)
  • Your fax number (if you have one)
  • A current e-mail address (required). This is very important. All updates on the status of your application will be communicated to you through e-mail. If you are applying through a third party's computer and do not have your own e-mail address, there are on-line services available that provide free personal e-mail addresses (e.g., or Regretfully, failure to provide a valid e-mail address will cause your request to be automatically declined.
  • If your organization has a Web site, we invite you to include the URL or Web address. We are interested in your organization and this provides us with an excellent way to find out more about your organization and its ongoing endeavours.
  • Enter the complete street address of your organization.
  • Select the appropriate country.
  • Select the appropriate province or territory / state.
  • Ensure you enter the correct postal / zip code. Incomplete or incorrect codes may make the evaluation of your request difficult.

Request Profile

What is the name of the project?

Enter the complete name of the project you are proposing. This is the name by which this specific request will be referred to during its evaluation and in any follow-up correspondence with you.

What kind of request are you making?

You will have five categories to choose from. Depending on the category of request you select, you will then be asked for some details about the request.

Below are the five categories and the information you will be asked to provide for each.

(1) Financial Contribution (Your organization is requesting a financial contribution.)

  • Specify the total amount requested.
  • Specify how the money will be used. For this question you should select the option that BEST describes how the money will be used. If the money will be used for more than one thing, select the option that best describes the PRIMARY use. In some cases, depending on your selection, you may be asked to provide a further description of how the money will be used.

(2) In-kind (Your organization is requesting a specific product, piece of equipment or item that you believe our company can provide. This includes product donations or award requests.)

  • You will be asked to describe the product, equipment or item you are requesting. If you are requesting products or equipment, be sure to include the number requested. If you are requesting a service, include the type of service and the amount of time requested.

(3) Volunteerism (Your organization is requesting that one or more of our employees volunteer to work on your project or initiative).

  • You will be asked to specify whether you are requesting an individual volunteer or a group volunteer effort.
  • If you select a team or group effort, you will be asked to give an estimate of the number of people you need or would like to volunteer.

(4) More than one of the above

  • Often a partnership can include one or more of the above categories. If you are proposing a project or initiative in which your organization and our company would have shared interests, shared goals, and shared risks, this may be the category to select. However, a partnership involves a long-term relationship between two parties in which the goals of each partner are closely aligned. Applications for such a relationship are stringently evaluated. If you are looking for a one-time contribution, it is unlikely that this is an appropriate category for your request.
  • If you select this option you will be required to give detailed information regarding each aspect of the proposed partnership - including any requests for cash, in-kind donations, volunteerism and others.

What is the total budget for this project? How much have you raised to date?

In PART 3 you told us the financial contribution you are requesting from CN. In order to help us fully evaluate your request, it is important to know the total amount you need from all sources to make this project a success. For example, you may be requesting a grant of $1,000 from us, but the total amount needed for the project is $100,000. For this question, please tell us the total amount needed. You must also enter the amount your organization has raised to date.

PLEASE NOTE: If this question is not applicable, please enter 0 (zero). Do not leave it blank.

Is anyone else funding this project?

Is anyone else helping you to fund this project? Select yes or no. If you select yes, you will be asked to list up to three (3) major funding partners. You must specify whether these partners are confirmed or tentative, and what their respective financial commitments to the project are.

Do you have other funders involved in the project?

Is anyone else helping you to fund this project? Select yes or no. If you select yes, you will be asked to list up to three major funding partners. You must specify whether these partners are confirmed or tentative, and what their respective financial commitments are to the project.

Is there a specific event (or events) associated with this request?

Please give the name, the community the event is being held in and date of all events if applicable.

What is the geographic scope of your request or program?

Remember, here we want to know the geographic scope of this particular request - NOT of your organization in general. For example, you might belong to a national organization but this particular request may be related to a specific community or province.

Details of Request

CN focuses the majority of our community support in the areas of Transportation Education and Safety and Sustainability. Does your initiative have a significant impact on either of these areas?

Select yes or no. If yes, you will need to select the category under which your initiative fits. If no, you will need to select the primary focus of your initiative.

Please describe your project -- briefly tell us about your plans.

In general but concise terms, take us through your proposal. Explain the current situation, the need, or the opportunity that exists. Tell us what your organization plans to do and why.

What will the outcomes of this initiative be?

Tell us how this project or initiative will benefit the community. What will be its positive impact? Identify the most important outcomes you hope to achieve. Be specific.

List up to three measurable indicators that will show that the project has been successful in achieving this outcome(s). Please be specific.

Specify up to three measurable indicators of success.

How will you promote the project and how will CN's participation be highlighted?

Tell us how you plan to make people aware of your project. How will our company's contributions be made known? To whom will it be promoted?

Has your organization worked with CN before?

Select yes or no. If you select yes, you will be asked to briefly describe these previous projects, including how you feel about their ultimate impact and whether you observed any unexpected outcomes. 

Confirmation Details

The application form is now ready to submit.

Here you will be given an opportunity to re-read the completed form carefully and make any necessary changes before submission. If you would like to go back to correct or re-enter information, use the Previous page or Next page buttons at the top or bottom of the application form. (The Back / Forward buttons on your browser are disabled while you complete the form.)

Before submitting the completed application form, we recommend you print a copy of PART 5 for your records. Simply click on the Print page button on the application form.

When you are ready to submit, click the Submit request button at the bottom of PART 5. You will see a message on your screen confirming that we have saved your application. Upon submission, an e-mail message confirming receipt will be sent to you within 30 minutes. We will then continue to correspond with you through e-mail, keeping you up-to-date on the current status of your request. Due to the large numbers of requests that we receive daily, we are unable to confirm receipt of individual requests or provide status updates by telephone.

IMPORTANT: Even if you choose to print a copy, the completed application form MUST be submitted on-line through this Web site. Due to the nature of our evaluation process, applications sent by fax or regular mail cannot be accepted and will not be evaluated.

Thank you for thinking of CN and for inviting us to participate in your current endeavour. We applaud your commitment and look forward to reviewing your proposal.
Close this windowClose window Technical Support