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Getting Ready

Air Canada strongly recommends that applicants read these instructions before using our online donation request application. This will allow you to collect or prepare the necessary information in advance. Reviewing the technical tips below will help you to avoid technical difficulties when filling out the form.
 Tips

The following are some general tips to remember when completing the application form

  • Some "Pop up" blocking software may limit your ability to fully access the application form. Please disable any pop up blockers active on your browser.
  • For questions requiring a selection from a drop-down menu, always select the response that best answers to your situation. Please note: often the selection you make will trigger an additional sub-question asking you to provide further details. Take your time and ensure you enter all required information.
  • For questions requiring text entry, always answer clearly, concisely and in point form. This will make your request easier to review and evaluate.

Navigation Through the Application Form

  • To help you to see your progress, there is a gauge at the top and bottom of each page showing how far through the application form you are at any given time.
  • To move from one question to the next, use either the Tab key or the mouse (cursor). The Enter key will not move you from one question to the next. When entering text data in point form, use the Enter key to move down within a single text box.
  • To move from one page to the next, click on the Next page button located at the top or the bottom of the current page. (The Back / Forward buttons on your browser are disabled while you complete the form.)
  • If you want to return to a previous page, click on the Previous page button located at the top or bottom of the current page. (The Back / Forward buttons on your browser are disabled while you complete the form.)
  • Should you be unsure about a question, press the Not sure? and List of Questions link located at the top or bottom of the page. This will take you directly to the section of this guide that gives further explanation of that question.
Please note, as you complete the online application form, some pages may take several minutes to load while the information you have entered is being processed. The delay is normal and we thank you for your patience.


PART 1
Request Overview


What type of request are you making? Not sure?

Sponsorship of a charitable or community event

Select this option if your organization is requesting Air Canada's support for an event, a dinner, gala, or other type of fundraising events. You will be asked to enter details of the event, whether there are different levels of sponsorship available and the type of support you are requesting (financial or in-kind). Please note that Air Canada's Community Investment department does not generally provide support for golf tournaments,  hockey tournaments or third-party fundraisers.


Support of a larger initiative or project with multiple events

Select this option if your organization is involved in either a short or long-term project or initiative in which you are requesting Air Canada funding or in-kind support. You should select this option if you are holding a community fundraising raffle that is not associated with an event.


Transportation of cargo

Air Canada Cargo will occasionally provide free or discounted transportation of cargo to charitable organizations hoping to send goods or supplies to places where there is a humanitarian need. At times, Air Canada may sponsor arts or cultural organizations with the transportation of cargo related to an exhibit or other form of event that would be of general interest to our communities. All transportation of cargo is subject to availability of space.


What is the departure point and destination for this cargo?
Please enter the departure city and destination city. Note that we can only provide transportation to and from cities served by Air Canada. Check Air Canada destinations before completing this request.

What is your role in relation to this request?

Please select whether you work for and are applying on behalf of an organization, if you are applying on behalf of an organization or cause or whether you are fundraising for an individual (not an organization).

  • I work or volunteer for the organization that will receive the support.
  • I represent a company or group holding an event to benefit another organization.
  • I am an individual seeking funds for myself or another individual / family.  If you are actively fundraising for a particular individual or family, i.e. not a registered charity.

 

Where does your initiative have an impact?

Please select


  •  Canada
What is the geographic scope of your initiative?
Please specify where your initiative is taking place. Depending on your answer, we may ask you to provide more details.

  •  US
  •  International

Please tell us where.

Air Canada generally limits its support to community organizations within Canada or to organizations providing services in international areas where there is recognized humanitarian need.


What is the main focus of this request?

Select the response that best describes the focus of your request.



Has Air Canada supported this organization in the past 3 years?

Depending on your answer, we will ask you to provide more details.



PART 2
Organization Profile


As a company that operates in both official languages, Air Canada would like to be able to refer to the organization benefiting from this initiative in either English or French. Does the name of this organization have a bilingual version?
Select «yes» or «no». If you select yes you will be asked to provide the English name and the French name of the organization.

What is the charitable status of this organization?
  • An organization registered as having charitable status by the Canada Revenue Agency (CRA).
  • A provincially registered not-for-profit or public organization.
  • An unregistered charitable not-for-profit, or public organization.

IMPORTANT NOTE: If the request is for a registered charity, you must enter the organization's registration number (i.e. Canada Revenue Agency [CRA] Business Number). If you do not know or are unsure of the organization's registration number, contact the organization's executive director or visit the organization's website. Alternatively, visit the CRA website by clicking here.

How is the organization categorized?

Select the response that best describes the categorized of your organization.


Please give any further information about your organization and its mandate. Tell us about your organization, what it does its national or international affiliations and any information related to your group that might be of use in the review of this request
.


Does the organization have current audited financial statements that are available upon request? (Please do not submit unless requested to do so.)

Select «yes» or «no».

 

Is this organization governed or managed by a board of directors, council or committee?
Select «yes» or «no». If yes, applicants list board members "names, occupation/employer, role on board and whether they have a Air Canada affiliation".

 
Do you know of any Air Canada employees active in your organization, or have you discussed this application with anyone at Air Canada?

Select «yes» or «no». If you select yes, you will be asked to provide the person's name, phone number, name, and other information about the contact.


PART 3
Contact Information

Are you the primary contact for this request?

Select yes or no. The primary contact is the individual who will be contacted by the Air Canada Community Investment team. If you select Yes, you will be asked for your contact details (name, title, telephone number, cell phone number (if available), fax number (if available) and email address). If you select No, you will be asked for your contact information as well as the primary contact's information. Please note that all status updates will be sent to the Primary Contact's email address.


Organization mailing address

Enter the complete mailing address of your organization. If available please enter your organization's website address.


PART 4
Request

The questions asked in the following section depend on whether your request is for  Event sponsorship , Support over a longer term period or Transportation of Cargo.


Please refer to the proper section to view the questions that will be asked.

Sponsorship of a charitable or community event


What type of event is this?

Please select what type of event you are requesting funding for.

  • Auction
  • Concert / Festival
  • Dinner
  • Fundraiser
  • Golf tournament
  • Picnic
  • Trade show
  • Other

Please select the Event dress code.

  • Formal (Black Tie)
  • Business Attire
  • Business Casual
  • Golf Attire
  • Appropriate Sports Attire
  • Doesn't Matter

You will be asked to provide detail for the event name, the venue, the city, the date, the time Number of attendees anticipated and Fundraising goal (if applicable ).


Is this a multi-day event?
Select «yes» or «no». If you select yes, you will be asked to select the end date of the event.


How many attendees are expected to attend the event?

Please tell us the number of attendees expected attend the event.

What is the fundraising goal?


What kind of request are you making

  •  Tickets for air travel
  •  Financial contribution
    We are not making financial contributions at this time.

 Tickets for air travel


How many tickets are requested?

Please specify.


How will these tickets be used?

  • Auction
  • Door prize
  • Raffle
  • Other

Please describe in detail how these tickets will be used.

 


Financial contribution
We are not making financial contributions at this time.


What is the amount of funding you are requesting?

Please specify the dollar amount.


Do you have any other airline partners involved with this event?

Select «yes» or «no». If you select yes, you will be asked to specify the company name, status, contribution, contribution term and in-kind.


Do you have other funders involved in this event?

Select «yes» or «no». If you select yes, you will be asked to specify the company name, status, contribution, contribution term and in-kind.

 

 



Support over a longer term period

For reference purposes, please provide a name for this project or initiative
.

What kind of request are you making

  • Tickets for air travel
  • Financial contribution

  • We are not making financial contributions at this time.

Tickets for air travel


How many tickets are requested?
Please specify.

How will these tickets be used?
  • Raffle
  • Door Prize
  • Auction
  • Other

    Please describe in detail how these tickets will be used.


    Financial contribution


    What is the amount of funding you are requesting?

    Please specify the dollar amount.

    We are not making financial contributions at this time.


    Are there any events associated with this project or initiative?

    Select «yes» or «no». If you select yes, you will be asked to enter the details (How many event, type of the event, event dresscode, event time. event name, venue, city, state/province, country and start date).


    Is this a multi- day event?

    Select «yes» or «no». If you select yes, please provide us the end date of the event.

     

    How many attendees are expected to attend the event?

    Please tell us the number of attendees expected attend the event.

    What is the fundraising goal?

     

    Do you have any other airline partners involved in the project or initiative?

    Select «yes» or «no». If you select yes, you will be asked to specify the company name, status, contribution, contribution term and in-kind.


    Do you have other funders involved in the project or initiative?

    Select «yes» or «no». If you select yes, you will be asked to specify the company name, status, contribution, contribution term and in-kind.

     



    Transportation of Cargo

    For reference purposes, please provide a name for this initiative.


    Please describe the situation. Tell us why our support is needed and describe your plans.


    Do you have any other airline partners involved in the project?

    Select «yes» or «no». If you select yes, you will be asked to specify the company name, status, contribution, contribution term and in-kind.


    Do you have other corporate supporters involved in this initiative?

    Select «yes» or «no». If you select yes, you will be asked to specify the company name, status, contribution, contribution term and in-kind.



    PART 5
    Detail

    Event Sponsorship



    Please describe your event. Briefly tell us about your plans and how the event will have an impact in the community. How will things change?


    Would there be an opportunity for Air Canada employees to be involved?

    Select «yes» or «no». If you select «yes» please provide details.


    If you would like to share any additional information (dignitaries attending, schedule, etc.) please enter it here. Also, please include any items or involvement you may require from us (e.g. banners, logo, quotes, presenter, other promotional items, etc.).




    Support over a long term period


    Please describe your initiative. Briefly tell us about your plans and how this initiative will have an impact on the community?



    What are the predicted outcomes for this initiative? What measurable indicator(s) will determine that you have been successful in achieving these outcomes? Not sure?

    How do you plan to achieve profile for this initiative and for Air Canada's involvement?

    Does this initiative have a particular cultural, ethnic or linguistic focus?
    Select «yes» or «no». If you select yes, please specify.

    Does this project or  initiative provide volunteer opportunities for Air Canada employees?
    Select «yes» or «no». If you select yes, you will be asked to provide details regarding the type of volunteer opportunities.

    In addition to our contribution, what time and resource commitments will Air Canada need to make to leverage this opportunity. What other items or involvement will you require from us (e.g. banners, logo, quotes presenter, print production of binders, artwork design or similar promotional items etc.)?
     
    Please describe.


    Air Canada is interested in following up with the programs we support to measure the impact of our community investments. Should we provide support for your initiative, when do you anticipate being in a position to provide an initial evaluation of its success?
    Select month / year.


    Transportation for Cargo


    When will the cargo be ready to transport?

    • Now
    • In the next 30 days
    • More than 30 days from now

    What cargo do you need transported?

    Please be very specific.


    What is the total weight?

    Please select the unit.

    • Kilograms
    • Pounds

    What is the total volume? To calculate the volume of your cargo, multiply height by length by width. For example, if the cargo is 1 metre in height, 2 metres in length and 3 metres in width, the volume will be 1x2x3=6 cubic metres. If the item to be shipped is irregular shape, use the highest, longest or widest points to make your calculation.

    Please select the unit

    • Cubic metres
    • Cubic feet

    Is the Cargo packed and ready for shipping?

    Select «yes» or «no». If you select no the following message will display :

    As noted under "Restrictions on shipments" displayed on the first page of this application form, shipments must be packaged and ready for carriage. For details on getting your package ready for shipment, please click here. Contact our call centre for a location near you. For more information visit our website at www.aircanadacargo.ca, under contact section.


    Please provide us with the shipper and receiver information.

    • Shipper (Organization name, Contact name, phone, email, country, and address).
    • Receiver (Organization name, Contact name, phone, email, country , and address).
    • Secondary contact (if available).

     


    PART 6
    Summary

    The application form is now ready to submit.

    Here you are given the opportunity to re-read your completed form carefully and make any necessary changes before submission. If you would like to go back to correct or re-enter information, use the Previous page or Next page buttons at the top or bottom of the application form. (The Back / Forward buttons on your browser are disabled while you complete the form.)


    Before submitting the completed application form, we recommend you print a copy of Page 5 for your records. Simply click on the button on the application form.


    When you are ready to submit, click the Submit request button at the bottom of Page 5. You will see a message on your screen confirming that we have saved your application. Upon submission, an e-mail message confirming receipt will be sent to you within 30 minutes. We will then continue to correspond with you through e-mail, keeping you up-to-date on the current status of your request. If you do not receive a confirmation email within the hour, please check your spam or trash folder. If you still do not receive the confirmation, contact Air CanadaSupport@GrantStream.com. Due to the large numbers of requests that we receive daily, we are unable to confirm receipt of individual requests or provide status updates by telephone.


    IMPORTANT: Even if you choose to print a copy, the completed application form MUST be submitted online through this website. Due to the nature of our evaluation process, applications sent by fax or regular mail cannot be accepted and will not be evaluated.

    THANK YOU.
    Thank you for thinking of Air Canada and for inviting us to be part of your community spirit!
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